Prepare your
  • business
  • career
  • 1 on 1
  • project
  • recurring
discussions
for better results.

OurSails is the collaborative writing app that organizes discussion notes and improves meeting habits.

For high-performers, professionals, managers, coaches and mentors. For you. Create engaging discussions, insightful topics and great habits.

How People Use OurSails

For purposeful, focused note-taking on meaningful topics and discussions. Simple and distraction free.

One-on-Ones

Privately documenting what was discussed, why it matters, and what you'll both do next.

Group Agendas

Openly collaborating on agendas that engage participants before, during and after every call.

Self-Reflection

Connecting with ourselves in mindful preparation. "Luck is when preparation meets opportunity" -Seneca

If one-on-ones are an essential aspect of your working life, you will appreciate how OurSails enables you to gain deep insights into how your colleagues feel about their work and personal progress.

  • OurSails supports your planning for consistent 1-1 meetings using prebuilt topics and smart agendas.
  • Synchronous data input allows both participants to capture the information that matters most.
  • Reminders help to make sure you never miss a deadline.
  • Private notes help you to build a deep knowledge of your colleagues and how you can support them.

If group collaboration is an essential aspect of your working life, you will appreciate how OurSails supports seamless asynchronous and synchronous teamwork, which keeps all informed and engaged with your projects.

  • Group meetings allow for shared topics to be developed over time.
  • Key project information can be curated and shared in orderly and easy to access topics.
  • Notifications ensure that no changes are missed as teams add details to the topics.
  • Reminders help to keep everyone involved on task and up to speed.
  • Shared vision and group cohesion can be fostered with each passing project milestone.

If you are engaged with self-reflection for personal growth, OurSails will support your efforts.

  • Your personal topic library will provide you with an ordered space in which to journal your ongoing development.
  • 1-1 meetings with fellow travelers can be set up to share thoughts on topics that matter to you both.
  • Reminders can be used to help you to organize your day and will be the end of your post-it habit.
  • Our Topic Template library will provide you with ways to reflect and self-help guides.
  • Your privacy is our key concern. Your data will never be sold or accessed by a third-party.

Meeting Agendas and Minutes Made Easy

Quickly capture, organize and share the meaningful material that matters.

No more copy/pasting bullets between agenda documents. Create a topic and schedule it onto multiple agendas with the click of your mouse. Configure the topics to repeat or recur automatically, if you wish.

Every time you discuss a topic, your private notes for that topic are conveniently at your side. Jump through a dozen topics? Private notes for each appear immediately when the topic takes priority.

See and manage the agendas for all of your meetings in one place. Add, remove or reorder topics quickly. You'll always know you've got the right topics prioritized with the right people!

Painlessly Pick Up Where You Left Off

More contextual than your todo list. Easily recall what to talk about, why it matters, and how you'll follow-up.

Repeat Topics

Never forget important topics from the agenda with auto-repeat

  • Sometimes you need to discuss a topic repeatedly, and consistently until it's no longer a priority.
  • Any topic you add to an agenda can be automatically added to future agendas with the simple click of a toggle.

No more copy-and-pasting topics in a document, topics can repeat automatically on agendas.

Private Talking Points

Recall crucial details or questions with private talking points

  • Draft key talking points that you can always reference privately while discussing the topic.
  • Talking points travel with you between meetings with different people, wherever you discuss this topic. So you can improve your topic talking points as you gain experience discussing it.

Draft topic talking points at anytime before or after you add the topic to an agenda.

Discussion Reminders

Remember to follow-up on key discussion points with reminders

  • Clearly commit to following-up by leaving a reminder on a topic for your meeting counterpart to see.
  • Find all of your reminders in one view, and quickly drill into the topic to get the full context.
  • Prioritize reminders by date, and celebrate as you mark them complete with a click of a button.

Create reminders visibly on shared topics or privately for behind-the-scenes follow-up.

Shared Notes

Quickly recall conversations and context with shared notes

  • Every topic has its own rich-text, collaborative document for building shared context.
  • Shared note-taking helps engage attendees during meetings and gives them something to review at their leisure afterwards.
  • Revisit the topic 2 days, 2 weeks, or 2 months later and your shared notes are still there - one document, fully focused on this topic.

Notes have audits to remind you of who and when, not just what.

Data Driven Insights

Data insights let you objectively judge your past consistency

  • How consistently did you meet with your manager, peers, reports, mentor or mentees?
  • How often did you collaborate on topics that matter most in the long-run?
  • Are you collaborating more or less frequently than in previous quarters?

Your insights are summarized by relationships and individuals and across different time frames.

Side-by-side Discussion Notes

Review discussion notes with a side-by-side view for each topic

  • You discuss the same topic with 10 people, take notes, and later find all those notes side-by-side for easy review.
  • Discover patterns across conversations, consolidate lessons or action items, or improve your talking points all from a single topic page.

Distill insights with ease by easily comparing notes across meetings and conversations.

Simplicity Meets Flexibility

Securely collaborate on meeting notes with anyone, anytime, anywhere.

Discussion Templates

Your discussion templates, or ours

Templates help you frame a discussion long before you have it.

Data Encryption

Best-in-class encryption

Your data is always safe, secure and available for your eyes only. We take privacy seriously.

Group Discussions

One place for all meeting agendas

Try it for one-on-ones or use it for team meeting minutes.

For your laptop and mobile

Access your meeting agendas, reminders and notes from any web browser.

The Problem OurSails Solves

Losing Focus and Missing What Matters

In 2020, I was leading a team of 50 talented individuals spread across four time zones from New York to Tokyo. We were just beginning a 5 billion dollar post-acquisition integration that was changing how we worked, in the middle of a pandemic which changed where we worked, with no in-person interactions to help me or my leadership team communicate why we were doing any of it.

“OurSails takes a meaningful topic-first approach to discussions, rather than a shallow agenda-first approach to meetings.”

Charles Abbott
OurSails Founder

Gone were the lunchtime discussions, whiteboard activities, and hallway conversations that helped me understand what motivated and inspired the people around me. So I found myself working double-time to save our team's great culture. I used video calls with one-on-one agendas in Google docs to spark and track discussions about the individual challenges and aspirations of my teammates, but this system was painful for three big reasons:

Gone were the lunchtime discussions, whiteboard activities, and hallway conversations that helped me understand what motivated and inspired the people around me. So I found myself working double-time to save our team's great culture. I used video calls with one-on-one agendas in Google docs to spark and track discussions about the individual challenges and aspirations of my teammates, but this system was painful for three big reasons:

  • Copy / Paste / Miss. When I wanted to ask each person about their private opinion on a topic, I had to remember to copy it into each one-on-one document. I dreaded pasting a bullet into 20+ documents, so I usually kept an extra doc with my agenda, but I always missed asking some people.
  • Nothing Was in Focus. With dozens of separate documents continuously scrolling with all sorts of discussion history - it was too easy to forget where I had written down a note about a topic. On top of that, it was painful to find patterns across these discussion notes. And what happened if my teammate updated some of the notes in between our 1:1s? Unless they tagged me, I'd rarely see it in time to prepare adequately to focus on what mattered to them. With dozens of documents mixed with dozens of ideas, nothing was in focus and everything was too easily forgotten.
  • Forgetting What Matters. Any long-running, deep discussions we had felt out of place in these Google documents. The topics on individual growth were hard to revive from a bullet point in an agenda. When stored in other documents, the documents were hard to find. I often failed to recall key details that mattered about my teammate's goals and personal objectives. And when I said I'd follow up in the next month, I needed reminders that wouldn't get lost in old agendas or random docs.

From 2020 to 2023 my team excelled and grew rapidly. We delivered, and we did it better than ever before - but it wasn't easy, and I made a lot of mistakes along the way. I tried dozens of tools and systems, but none of them fit just right. OurSails was created out of my frustration at organizing discussions on the topics that matter with the people that mattered to me.

OurSails Solves Those Problems Today.

OurSails takes a meaningful topic-first approach to discussions, rather than a shallow agenda-first approach to meetings. Our features include smart agendas, but also a single-pane view for all of your reminders and notes on any topic, and personal insights that will encourage discussions on all the topics that matter with the people that matter to you.

OurSails has helped me transform the way I go about my day-to-day work from one filled with post-it's, scribbled notes and various e-documents to an efficient, centralised record of the conversations I have with colleagues, and the reminders of what I need to do next to move my projects along.

Frequently asked questions

Dream Together
Succeed Together

Build trust by dreaming, discussing and documenting what matters with the people that matter to you.

A dream written down becomes a goal. A goal broken down into steps becomes a plan. All plans meet unexpected circumstances - discuss regularly and adjust quickly! Clear goals, flexible plans and consistent action will eventually turn dream into reality.

"Only three percent of adults have written goals, and everyone else works for them." - Brian Tracy